The best event photos are decided before the event starts. Before I photograph a launch, a gala or a VIP evening, I ask every company for the points below. Send this list with your request, and the quote comes back within 24 hours.
The checklist
- The run of show. Arrival times, speeches, the product reveal, awards, the end of the evening. I plan where to stand for each moment.
- The key moments. The three or four moments that must not be missed, and who is on stage for each.
- The people to photograph. Speakers, executives, partners or well-known guests, ideally with a photo so I can recognise them in a crowd.
- The must-have shots. The team photo, the logo wall or the stand, the product, the empty venue before guests arrive.
- What the images are for. Social media the next day, a press release, an internal recap. This shapes the selection I send within 24 hours and the licence in the quote.
- Image rights. I provide a notice template to add to your registration; collecting the consents stays with you as the organiser.
- Access to the venue. Who lets me in, and when. I scout the day before or that morning to plan for light and angles.
- Brand guidelines. Colours, angles to avoid, products that need to look a certain way.
- A contact on the day. One person who can decide quickly if the programme changes.
During speeches
I work with fast lenses and no flash while people are speaking, so the room’s attention isn’t broken.
Second photographer or video
If two things happen at once, in two rooms or on stage and at the bar, tell me: I add a second photographer. If you also want video, I come with a videographer.
Quick answers
What should you send an event photographer?
The run of show, the key moments, the list of people to photograph, the must-have shots and what the images are for.
When does the photographer arrive?
I scout the day before or that morning.
Who handles image rights?
I provide the notice template; the organiser collects the consents.
How much does it cost?
On a quote, within 24 hours; see what sets the price of an event photographer.
Everything included is on the Event photography page.